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Experience the simplicity of signature management explicitly designed for Outlook and Microsoft 365 environments.
Start with a 14-day trial and see the benefits of streamlined, professional email communication.
Take control of your brand’s email presence with the power of Xink for Microsoft 365!
Verified by Microsoft!
✓ Updates Outlook cross-platform
✓ Includes shared mailboxes
✓ Integrates with Entra ID
Simple to set up and effortless to manage
Imagine all users email signatures instantly updated and perfectly branded—no manual changes, no disruptions.
With the 365 add-in seamlessly integrated with Microsoft 365, you manage Outlook email signatures effortlessly across all devices and platforms in real-time → IT Pro Guide.
Set up Xink in just a few simple steps:
Done!
OUTLOOK EMAIL SIGNATURE MANAGEMENT
✓ Outlook for Windows
✓ Outlook for Mac
✓ Outlook on the web
✓ Outlook for Android
✓ Outlook for iOS
✓ Outlook for RDS
✓ Outlook for Citrix
We launched the cloud portal in 2013 (Microsoft Azure Cloud). Before 2013, we did everything with IT on-premises.
We wanted to find a way to allow IT to hand off administration to the marketing/communications dept. (No workload in IT).
We created a user-friendly browser-based web portal with role-based login capability.
Now, IT is involved only during the initial setup (45 min.).
The marketing/communications department is now self-managed, and if they need help, we assist directly (chat and online training) without any workload in IT.
EMAIL SIGNATURE MADE EASY
Centralized Control: Easily manage email signatures for every user from one intuitive dashboard, ensuring brand consistency company-wide.
Seamless Entra ID Integration: Automatically sync user data from Microsoft Entra ID (formerly Azure AD), eliminating the need for manual updates or separate data management.
Real-Time Updates: Apply signature updates instantly to all employees’ email accounts, ensuring up-to-date information and a professional, consistent image.
Enhanced Compliance and Branding: Boost brand integrity and comply with standardised signatures incorporating disclaimers, legal information, or personalized marketing content.
Device Compatibility: Whether on desktop, mobile, or web apps, your Outlook email signatures are consistently delivered across all devices within the Microsoft ecosystem.
Xink integrates directly with Microsoft 365 using the Xink 365 add-in and API connections. It leverages Microsoft Entra ID (formerly Azure AD) for secure user syncing and applies email signatures across the entire Microsoft environment, including Outlook desktop, web, and mobile clients.
No, with the Xink 365 add-in, signatures are deployed and managed centrally without needing local software installations on individual devices. This ensures users get updated signatures on all devices automatically.
Xink updates signatures in real-time. Changes made to the email signature template are applied instantly to users’ profiles, ensuring all signatures are up-to-date without manual intervention.
Yes, Xink supports both Outlook desktop (Windows and Mac), New Outlook and Outlook on the web, as well as mobile versions of Outlook, ensuring signature consistency across all devices.
Xink requires access to specific user profile fields, such as name, title, email, and department. It does not store sensitive information, and the integration is secure and compliant with data protection standards.
Xink uses OAuth 2.0 authentication and Microsoft’s APIs to connect securely with Microsoft 365, with user data managed according to stringent security protocols to ensure data integrity and privacy.
Absolutely. Xink allows admins to create tailored signature templates and apply rules based on attributes like department, role, or location, ensuring personalized branding and messaging across the organization.
Xink automatically syncs with Microsoft Entra ID to ensure that any changes in user profile information, such as title or department, are reflected in their email signatures without manual updates.
Yes, you can configure Xink to apply specific Outlook email signatures to replies and forwards or leave them off for more streamlined email threads.
Yes, Xink allows you to include legal disclaimers, promotional banners, and dynamic fields like links to social media or custom marketing messages within signatures.
Deployment can be done organization-wide through Microsoft 365’s Admin Center by enabling the Xink 365 add-in for all users. You can also configure user group-specific deployments if needed.
EMAIL SIGNATURE MADE EASY
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Our team of Email Signature experts are ready to offer you excellent support and advice.
HELP CENTER
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BRAND LOYALTY STARTS WITH HAPPY CUSTOMERS
"Xink has revolutionized how we manage email signatures within Microsoft 365. It ensures brand consistency across all communications while being seamless and efficient—a must-have tool for any organization!"
