Let’s go through the installation process step-by-step.
Current version: 1.3.0 released August 10, 2016.
Download the program from the link in your invitation email and save the file to your drive. Once saved, drag the file to your “Applications” folder and double-click on it. It will now appear in your top bar, as seen below:
Depending on your security settings, you might need to allow the app to run first. To allow this please go to ‘System Preferences’ and ‘Security’ and click ‘Allow’.
To connect your Outlook with Xink, enter the Access code provided on the web page. To do so click the Xink logo for the menu to appear and then ‘Enter token…”. You can now paste in your Access code.
Enter your credentials in the dialogue box (which may be hidden behind other programs) and close the form. If the Xink app is online, the icon will be displayed on a white background. If it is not online, a red warning will appear.
The first time that you receive a new signature from Xink (see Step 4), you will need to set it manually in Outlook for Mac. To set your standard signature, click “E-mail” under the menu options, select “Signatures” in the “Tools” line, and then “Edit Signatures.” You can then choose which signature you want as your default. If updated successfully, you will see the following:
The next time that you compose a new email message, the signature will appear.
To ensure that email signatures are consistent and up-to-date, the app checks every 5 minutes to see if there is a new signature available. This check is transparent and if no changes are detected, the signatures remain as they are. If there is a change to the signature, you will be notified by the app. The Xink icon will include a green Up arrow anytime the signature needs to be updated.
To get the new signature, click on the icon and select the “Check for Edited Signatures” option. Once you have updated the signature, you need to re-apply it as your default, as described above in Step 3. Your email signature will then be updated.